The current management problem centres on the requirement to increase operational efficiency and customer engagement levels within the company. In today’s ever-changing business climate, many businesses must overcome the difficulty of optimizing internal processes while also fortifying connections with customers if they are to remain competitive and achieve continuous growth. This study aims to do a complete risk assessment and effect identification for the solutions provided to handle the aforementioned management problem. This research aims to provide significant insights by assessing the risks and rewards associated with each option, allowing the client to make educated decisions and plan adjustments. The content of the Weeks 4 and 5 Content Sections served as the basis for this research. Various aspects, such as roles and responsibilities, succession planning, skill development, interdepartmental changes, communication barriers, client engagement, and the company’s reputation, can be evaluated in light of the proposed solutions with the help of credible references, such as industry reports, case studies, and expert analyses. This risk assessment will help the client implement efficient methods to boost operational efficiency and customer engagement, assuring the success and growth of the business by evaluating the short-term and long-term effects on employees, clients, and stakeholders.
Part 1: Risks and Rewards
Changes in Roles and Responsibilities
As a result of the proposed changes in personnel, the company may need to reevaluate some of its roles and responsibilities to increase operational efficiency and boost customer engagement. Employees may be required to adopt new positions, other roles may be given new responsibilities, and in rare situations, roles may become redundant. The potential opposition from employees facing role modification s are the risks associated with the proposed changes (Sooksai, 2019. Uncertainty and fear about the future can lower morale and productivity in the workplace during times of change. It’s also possible that some departments will see some hiccups as employees adjust to their new roles and responsibilities. Successful role changes, on the other hand, can result in rewards. Employees who accept their new responsibilities may enjoy personal and professional growth, which may result in an increase in job satisfaction and motivation. As an added bonus, encouraging employees to take on new challenges can help create a culture of lifelong learning and development, which in turn makes for a more flexible and responsive staff.
To achieve a seamless transition of leadership and to keep the company running smoothly, any organization must have a clearly established succession plan. When incumbent leaders retires, leave the organization, or are promoted, successful succession planning must identify and nurture internal talent to fill important roles. A unexpected departure of important personnel can cause leadership gaps and potential interruptions in operations if there is no succession plan in place. Loss of institutional knowledge, lower employee morale owing to uncertainty, and difficulty identifying outside qualified replacements are all risks that could be incurred in the absence of a well-defined succession plan (Paltrinieri et al., 2019). However, there are several advantages to putting into action a carefully thought-out succession strategy. Having defined paths to promotion within the company aids in keeping and motivating top employees. The time it takes to fill critical jobs can be cut in half if the company has a solid succession plan in place that ensures access to a pool of qualified candidates who are already familiar with the company’s culture and operations. Employees’ faith in the company’s long-term viability and dedication to their professional development are also bolstered by the existence of a plan.
New Systems or Skills for Employees
Employees may need to learn new software or skill sets in order to implement the proposed solutions to improve operational efficiency and customer engagement. Examples of these include classes on how to make the most of various kinds of cutting-edge tech, software, data analysis tools, and CRMs (customer relationship management systems). The organization will incur expenditures associated with skill development programs and training workshops (Aryadinata & Samopa, 2019). These costs may include things like tuition, supplies, and staff time. The payoffs for providing employees with new skill sets, however, may be significant. First, a knowledgeable team can streamline processes, which will ultimately increase production and save costs. Second, employees who have improved their skill sets are better equipped to adjust to fluctuating market conditions and provide fresh ideas for the company. Additionally, skill development program s can raise employee morale and work satisfaction, leading to lower recruiting and retention expenses. The hazards connected with skill development include the likelihood that employees will leave the organization after gaining important knowledge or will not use the new skill successfully. However, the benefits of a well-trained workforce eventually outweigh the drawbacks, since well-trained employees are better equipped to face obstacles, spur development, and accomplish the organization’s goals.
The proposed solutions for enhancing operational efficiency and customer engagement may require considerable interdepartmental changes across a number of the organization’s functional areas. Aligning production schedules with customer expectations may cut down on inventory costs and guarantee prompt delivery, but it may involve greater communication between production teams and sales departments. An increase in revenue and a better experience for customers are both possible outcomes of better communication between the sales and marketing departments (Sooksai, 2019. Logistics and delivery staff may need to work closely with production and sales to cut down on delays and maximize efficiency. To improve data analysis, financial forecasting, and customer relationship management, it may be necessary for the finance and IT departments to collaborate on the implementation of new technologies.
Employees who are used to working in isolation may be resistant to change, which might cause communication failures and delay in decision-making. Conflicts across departments may also occur as a result of new joint processes and responsibilities. The benefits of making these changes, however, are enormous. The operational efficiency and productivity of an organization may be improved by increased interdepartmental cooperation by means of simplified processes, improved coordination, and decreased redundancies (Li et al., 2020). New ideas and improved services for customers can emerge from the pool of knowledge and resources made available through collaboration. Additionally, fostering a culture of cooperation generates a feeling of purpose and unity among employees, which boosts engagement and productivity. In conclusion, while making interdepartmental changes may present hurdles, the benefits of enhanced collaboration far exceed the dangers, preparing the company for further development and success.
Internal communication barriers may be significantly impacted by the proposed solutions to improve operational efficiency and customer engagement. If there are shifts in roles, responsibilities, and interdepartmental collaboration, there may be corresponding changes in communication patterns, which may have positive or negative effects on the effectiveness of communication. Communication barriers may be reduced if the proposed solutions incorporate open feedback systems, regular update methods, and transparent communication channels (Febrian & Ahluwalia, 2021). A more open and honest atmosphere in the workplace, where everyone is on the same page, is fostered by effective communication. This can improve decision-making, increase efficiency, and decrease the amount of time spent on administrative tasks. On the other side, misunderstanding and uncertainty may increase communication barriers if the proposed remedies don’t include good communication tactics. This can lead to unclear roles, ambiguous objectives, and low staff engagement. Decreased productivity, increased employee unhappiness, and probable mistakes in project execution are all dangers associated with deteriorating communication. However, the benefits of better communication are enormous, contributing to the success and competitiveness of the business as a whole through higher employee happiness, better teamwork, and enhanced relationships with customers. In order for the proposed solutions to have a good effect on the organization, it is crucial that any communication barriers be removed before implementation.
Impact on Clients
Client engagement may be significantly impacted by the proposed solutions, which aim to increase operational efficiency and client engagement. Clients may benefit from enhanced service delivery, shorter response times, and more customized interactions by reducing internal processes and improving customer support. A client retention rate s and the possibility for favorable word-of-mouth referrals are likely to increase as a result. The development of more personalized product and service offerings may be made possible through improved engagement with clients (Sooksai, 2019. On the other hand, the proposed changes are not without their own set of hazards. Disruptions in customer service, which can lead to dissatisfied clients and potential sales if the change is not handled smoothly. Rapid changes without enough communication and customer input may sometimes result in customer confusion or resistance. The benefits of increased client engagement, including increased customer loyalty and revenue, can only be fully achieved if the associated dangers are mitigated.
Impact on Brand Reputation
The company’s brand image may be negatively affected by the proposed changes. The brand’s reputation is likely to improve if the solutions increase operational efficiency, enhance client experience, and get good customer feedback. In order to stand out from the competition and attract and keep clients, the firm has to be known for providing exceptional service and unique solutions (Carnevale & Hatak, 2020). A strong brand image also helps a firm win over the best and brightest employees and form lasting relationships with competitors. However, this might potentially damage the brand’s reputation, which poses certain dangers. If the proposed changes are not carried out competently, clients and other stakeholders may form unfavorable impressions of the firm and its brand. Negative client experiences or trust violations may swiftly damage a company’s brand and hurt its standing in the market. The company must take great care in managing the reputation of its brand and in clearly conveying the value and benefits of the proposed changes. A strong, favorable brand reputation that positions the organization for long-term success in the market might be the payoff for successfully implementing the solutions and continuously delivering on commitments.
Part 2: Impact Identification
A Short-term Impact
The implementation of proposed solutions is likely to have a range of immediate and short-term effects on employees, clients, and stakeholders. As employees adjust to their new roles, responsibilities, and skill sets, they may initially suffer uncertainty and resistance to change. While some employees may welcome the changes with excitement, others may experience anxiety or overload, which may have an impact on their ability to execute their jobs immediately (Bellantuono et al., 2021). The changes may elicit varying responses from clients. There may be an increase in client engagement and faction as a result of the enhanced service and communication. However, tweaks to processes or changes to product and service offerings may cause early inconveniences for some customers. Investors and business partners are examples of stakeholders who could keep a wary eye on how the company responds to the proposed solutions, hoping to see concrete signs of development and favorable results. If they see early indicators of success and enhanced efficiency, they may respond positively. When stakeholders feel there has been insufficient communication or a delay in results, they may raise worries or reservations. A positive short-term effect requires open lines of communication, adept change management, and rapid, proactive response to customer complaints. Improving long-term implementation and company success can be facilitated by carefully managing these short-term repercussions.
The proposed solutions are anticipated to have a lasting impact on employees, clientele, and stakeholders. Employees that are able to successfully adjust to their new roles and their newly acquired abilities may benefit from enhanced job satisfaction, a more stable workforce, a lower turnover rate, and a more highly skilled workforce. However, morale and output may suffer if employees are suffering or feel they are not being supported. The long-term effects on client s depend on the success of the solution in satisfying their demands, with steady increases in engagement and service quality fostering loyalty and good brand reputation (Sabuhari et al., 2020). However, customer attrition and reputational harm may occur from a failure to deliver on promises or changes in customer preference s. Financial and operational outcomes over the long term will be evaluated by stakeholders. Confidence and support increase when results and improvements in operational efficiency and customer engagement meet expectations, but disappointment and doubt emerge when these goals aren’t fulfilled. The plan calls for frequent evaluation, feedback collection, ongoing training for employees, prioritizing communication with clients, and modifying the approach depending on market conditions to increase the likelihood of success.
Possibile difficulties and benefits of the proposed solutions are highlighted by the risk assessment and effect identification. Successful implementation and minimal disruption can be achieved by promptly responding to recognized hazards. It will be easier to deal with the short-term effects if good communication, efficient change management, and constant review are prioritized. Long-term success and expansion depend on maximizing the benefits, such as better operational efficiency and higher levels of customer engagement. The company may position itself for long-term success in the dynamic business environment by fostering a culture of continuous improvement in response to both risks and opportunities.
Aryadinata, I., & Samopa, F. (2019). Analysis acceptance of use internet banking and mobile banking, case study: standart application in XYZ company. IPTEK Journal of Proceedings Series, (5), 465-472.
Bellantuono, N., Nuzzi, A., Pontrandolfo, P., & Scozzi, B. (2021). Digital transformation models for the I4. 0 transition: Lessons from the change management literature. Sustainability, 13(23), 12941.
Carnevale, J. B., & Hatak, I. (2020). Employee adjustment and well-being in the era of COVID-19: Implications for human resource management. Journal of business research, 116, 183-187.
Febrian, A., & Ahluwalia, L. (2021). Investigating The Antecedents of Consumer Brand Engagement to Luxury Brands on Social Media. Indonesian Journal of Business and Entrepreneurship (IJBE), 7(3), 245-245.
Li, M. W., Teng, H. Y., & Chen, C. Y. (2020). Unlocking the customer engagement-brand loyalty relationship in tourism social media: The roles of brand attachment and customer trust. Journal of Hospitality and Tourism Management, 44, 184-192.
Paltrinieri, N., Comfort, L., & Reniers, G. (2019). Learning about risk: Machine learning for risk assessment. Safety science, 118, 475-486.
Sabuhari, R., Sudiro, A., Irawanto, D., & Rahayu, M. (2020). The effects of human resource flexibility, employee competency, organizational culture adaptation and job satisfaction on employee performance. Management Science Letters, 10(8), 1775-1786.
Sooksai, T. (2019, November). The study of work processes within the warehouse: A case study XYZ company limited. In International Academic Multidisciplinary Research Conference in Japan 2019 (pp. 397-404).
Use Of Music Therapy As An Adjunct To Standard Pain Management Among Positive-Operative Patients
Over the years, music has been used to treat various conditions among people of all ages. The impact of music on individuals has been noted to be a reduction of anxiety, changing one’s perception of pain, and improving quality of life, besides other critical benefits. As a result, music has been used widely with favorable outcomes and responses from patients, friends, and relatives despite the low cost incurred in using music therapy during treatment. Healthcare practitioners use music therapy to block painful stimuli by stimulating fiber activity, closing gates along which pain reaches the brain. Despite numerous benefits associated with music therapy, the medication technique largely influences quality, the cost to the system, and the individual and safety of the patient.
Music therapy is a critical technique medical practitioners use worldwide to cure various conditions. According to Aris et al. (2021), post-operative patients find themselves in pain, particularly after undergoing surgery, requiring an intervention to reduce the pain and anxiety of a surgical operation. Medical practitioners are expected to take care of patients and ensure that the services received by patients are of high quality and individualized. Among the available options are music therapy and medical intervention, where practitioners use various drugs to manage pain in operated patients. The practice of medical practitioners should, however, be aimed at ensuring quality, safety, and cost reduction for the system and individual patients.
Patients are concerned about the quality of services they receive and the cost incurred during the healthcare intervention process. Plapus-George and Weiss (2019) argue that music therapy has, over the years, been criticized by researchers based on its effectiveness in reducing the pain experienced by post-operative patients. The observation affirmed that several patients under music therapy continue to show signs of severe pain despite using music therapy as one of the treatment plans advocated by the medical practitioners. Music therapy can, therefore, not be used solely to reduce pain for post-operative patients. Instead, healthcare providers must use the intervention as a support service to help patients after using medical interventions such as drugs.
The safety of patients is one of the significant objectives of medical practitioners; thus, it should be stressed at all times. Aris et al. (2021) point out that music therapy presents absolute safety among patients since the intervention does not impact the operation part but depends significantly on psychological intervention. Medication errors are considered a significant issue in healthcare leading to life-long problems among patients. Since music therapy does not involve the use of drugs, the chances of medication errors are significantly reduced. However, it is believed that the use of music therapy when the patient is in severe pain without the use of painkillers does not solve the problem and may eventually become a threat to patient safety. The observation showed that most patients under post-operative care used music therapy as a supplementary intervention, not primary care; thus, safety against the severity of their conditions was guaranteed.
The cost of healthcare has been rising worldwide, making it challenging to realize universal quality healthcare for individuals. Nalini (2021) believes music therapy is the cheapest pain intervention for post-operative patients since medical supplies are significantly reduced. The cost of medicinal drugs and equipment has recently increased, making it difficult for healthcare systems and individuals to pay for the services offered. The observation indicated that music therapy used fewer drugs and fewer human resources, translating to low cost to the system. Notably, the cost of healthcare is transferred to individual patients; thus, when the price is low for the system, the patient also pays less. The reduced cost results from music therapy for post-operative patients using music systems are way cheaper than medical interventions. Besides, music therapy does not depend on skills but on the patient’s favorable music.
Post-operative patients require intensive care to facilitate recovery; thus, adequate information is needed to ensure that all the necessary steps are followed for safety and quicker recovery, and practicum hours played a critical role in deriving crucial information and evidence relating to how music therapy can be used to help patients recover from pain after surgical operation. During the two hours practicum, I met with the surgeon and nurses taking care of patients with surgical wounds. Additionally, I interacted with patients to monitor their experiences with music therapy and whether the treatment helped them manage pain. Medical practitioners had crucial information about the procedure used to facilitate music therapy. In contrast, nurses interacted with patients regularly to ensure that safety was assured and that pain was managed via another medical means when severity was experienced.
Medical professionals play a critical role in providing information about various therapies to help patients recover. According to Taupikurrahman and Sagiran (2021), surgical operations and an understanding of the recovery process facilitates understanding of the appropriate strategies for reducing pain and managing wounds. The surgeons provided educational tips regarding music therapy and that no music is used during music therapy. According to medical practitioners, the patient’s best music triggers healing and reduces pain after the operation. Nurses pointed out that music therapy cannot be relied upon, especially for patients with other underlying conditions; hence medical intervention was necessary during the healing process. The patients can determine the therapy they prefer and whether the treatment should be used together; thus, I learned that patients are actively involved during the pain management process. However, healthcare professionals cannot use music therapy to treat unconscious patients for safety reasons.
Evidence-based practice has been advocated in healthcare over the years to be assured that the procedures followed would result in appropriate results. According to Nalini (2021), music therapy for post-operative patients tends to incline towards minor surgical operations; hence it can only be used as a supplementary treatment plan for severe operations such as neurosurgery and other significant functions. Nevertheless, information from reviewed materials stresses the benefits of music therapy and that healthcare professionals ought to embrace the practice and inform patients and family members of the benefits associated with the use of music therapy. The documents suggest that music therapy facilitates reduced stress and helps during the rehabilitation process. Besides reducing anxiety, music therapy helps patients cope with treatment and view the operation from a different perspective. A feeling of safety and security speeds up the healing process and ensures that the patients have improved self-esteem and a sense of identity that comes with significant levels of the healing process.
Documents play a critical role in providing information relating to the process of music therapy and types of sound therapies. The papers presented two main types of music therapies, which are receptive and active. According to Aris et al. (2021), the listening-based method is a sensory method, while using musical instruments is a vibrant music therapy. I also learned that music therapy helps improve sleep, reduce chronic pain, and lower cholesterol levels, lowering the risk of heart disease. Therefore, the medical practitioner uses music therapy as a supplementary intervention to ensure that post-operative patients are protected against other conditions that may threaten their health.
Over the years, healthcare professionals have avoided actively using music therapy for various reasons. According to Gordon et al. (2021), leadership, collaboration, and communication have been the main hindrance to the use of music therapy in post-operative care, and change management have portrayed some gaps, thus making it difficult to realize the appropriate use of change management. In exploring the influence of leadership, I noted that medical practitioners are regulated by health facility leadership; hence the use of music therapy must be approved. Besides, medical practitioners must collaborate with family members, patients, and other medical personnel from various departments to realize integrated post-operative patient care. Although professional bodies medically approve the use of music, some changes must be achieved through appropriate change management and policy formulation and implementation. Policies highlight the procedures to be followed and the cases that demand music therapy as an alternative treatment plan.
Challenges form part of the researcher’s life hence presenting problems to patients, families, or groups is bound to face challenges. Gordon et al. (2021) argue that the concern of the patients is the safety and cost of healthcare services; thus, the main challenge in communicating problems with the patient is an assurance of safety. The main problem I encountered in presenting the issue to the patients was convincing patients that music therapy was adequate and would help reduce chronic pain experienced. The problem resulted from underlying beliefs that the only medication to help reduce pain is drugs to suppress pain and facilitate the healing process. To present information, it was necessary to visit patients in hospitals, which was also a challenge since most healthcare facilities have laid down procedures for conducting such research and passing information to patients is controlled. As a result, some facilities denied entry, making it challenging to gather the required information and present the problem. Besides, medical practitioners were considered employees with limited rights to receive or give information on behalf of the facility, thus making it challenging to present the required information about music therapy and other critical intervention for pain in postoperative patients.
Patients, family members, or groups must be aware of the problems they face; hence, communication is critical in healthcare. According to Plapus-George and Weiss (2019), the recipients of information tend to doubt, thus conducting their research to ascertain the authenticity of the information given. The problem communicated with the patients was well received, and they believed my way of reasoning since it was based on evidence-based practice. The problem of music therapy as an intervention and the benefits it presents to patients and family members was well thought hence patients understood that the issue of pain in post-operative patients demanded various methods for speedy recovery in the safest ways.
Leadership is critical in eliminating barriers in presenting problems to a team. Plapus-George and Weiss (2019) argue that engagement of the team or recipient of information through creating a favorable communication environment eliminates barriers. Patients, families, and groups must feel secure to give and receive information appropriately and in the intended form. During interactions, problem presentation was gradually done, and the method of passing information was psychologically executed. I used collaboration to create an environment for the patients to see the problem through the lenses of their experience and to ensure that communication was effectively conducted. The policy requirements were well communicated to patients and stakeholders to ensure that music therapy was accepted in various healthcare facilities. Besides, pain relief for patients was a matter of urgency after surgical operation, thus making it possible for patients and groups to understand the problem and associate with it hence eliminating the barriers encountered.
More than the definition of problems is needed in healthcare; thus, solutions play a critical role in realizing universal quality healthcare. The problem description was changed based on the benefits to individual patient needs and the surgical operation conducted on the patient. Besides, the understanding of the desires of the patients was incorporated into the problem presentation to ensure the cost-effectiveness and safety of the patient (Gordon et al., 2021). Nevertheless, the problem presentation to various individuals requires the use of all stakeholders. In this problem presentation, the focus was on the patient and family or group. I would have done it differently by involving several stakeholders, such as government authorities, to understand legislation concerning the problem identified. Presenting the problem would also take long to ensure the gradual passing of information and comprehension among the recipients.
Aris, A., Sulaiman, S., & Che Hasan, M. K. (2021). Effects of music therapy on physiological outcomes for post-operative total knee arthroplasty (TKA) patients. Enfermería Clínica, 31, S10-S15. https://doi.org/10.1016/j.enfcli.2020.10.006
Gordon, H. S., Solanki, P., Bokhour, B. G., & Gopal, R. K. (2020). “I’m not feeling like I’m part of the conversation” patients’ perspectives on communicating in clinical video Telehealth visits. Journal of General Internal Medicine, 35(6), 1751-1758. https://doi.org/10.1007/s11606-020-05673-w
Nalini, R. (2021). Effect of Music therapy on pain among Post-operative patients at selected Hospital. International Journal of Advances in Nursing Management, 9(3), 309-314.
Plapus-George, D., & Weiss, C. (2019). Successful introduction of music therapy for post-operative pain, anxiety, and nausea in the adult oncology patient. Journal of PeriAnesthesia Nursing, 34(4), e42. https://doi.org/10.1016/j.jopan.2019.05.100
Taupikurrahman, M., & Sagiran, S. (2021). Effectiveness of music therapy against decreased pain levels post-heart surgery: A scoping review. Jurnal Aisyah : Jurnal Ilmu Kesehatan, 6(3). https://doi.org/10.30604/jika.v6i3.584
Using Technology In Social Work Improves Efficiency, Accessibility And Service Quality
Technology has revolutionized social service delivery in unprecedented ways. Through technological tools such as videoconferencing, social workers attend to their clients through online platforms. Clients do not have to travel physically to healthcare settings to seek services, and this trend can potentially reduce stigma and cost for clients. Technology makes it easier for social workers to interact with each other to educate patients on important social issues affecting their lives and how they should cope with different situations. Likewise, through these online platforms, social workers may form advocacy groups to advance clients’ and social service workers’ rights. The absence of human touch between the client and the social service provider is a crucial issue many see as an obstacle to fully embracing technology. Nevertheless, technology in social service work improves efficiency, accessibility, and quality, enabling professionals to meet better clients’ unique needs and concerns (Zastrow, 2018).
Technology in the field of social work plays significant roles in improving the efficiency of work in various ways. For instance, social work technology helps organize and manage data well (Freddolino, 2019). Social workers deal with a lot of information and data, files, and documents from various clients; using technology tools and software, the professionals can store the data well, retrieve, and process it, thus making their work easier. This technology has helped social workers to access data easily and effectively on time. Additionally, technology in social work promotes proper communication and corporation among workers and the clients involved in the case. Digital modes of communication such as emails, messages, phone calls and video calls help social workers exchange information and make proper decisions between social workers and clients, which helps both parties understand and deliver the roles in the cases involved. Communication reduces time wastage, thus improving its efficiency.
With the emergence of technology, most organizations have established telehealth services for their clients. Clients can seek social services and engage with social workers from different areas without necessarily travelling to health centres and organizations. The introduction of this telehealth helps social workers and caregivers to be able to reach out to clients who are in rural areas and monitor their well-being on time, thus improving the efficiency of the work. Technology helps professionals in this field to be able to access various resources and research through the Internet (Jørgensen et al., 2022). With the availability of the Internet, social workers can conduct research on good practices and resources, thus improving the efficiency of service delivery.
In addition to efficiency, using technology in social work improves the accessibility of services by providing remote services to clients. Clients from different regions and remote areas can access services through digital platforms without travelling to the facilities and organizations. Technology has brought about mobile App applications for social work, allowing clients to access various information and resources they need on their smartphones at any given time. Mobile Apps applications make it easy for those who do not have laptops to access social services, and it is more portable than computers and laptops. Technology in social work leads to easy accessibility of resources and relevant information at any given time. With good Internet, social workers and clients can access different resources and information such as social services, various health programs, and community support groups they need at their convenience.
Similarly, the emergence of technology in social work has made it easier to access client data easily because it is well stored through software, making it easier for them to retrieve and access it when needed (Freddolino, 2019). Through easy accessibility of data, professionals can make good and sound decisions on improving their services. The availability of communication channels and digital platforms promotes the accessibility of social services for customers. Individuals with communication challenges can access these services through messaging and emails at any time of the day without the help of a third-party person. In general, technology in social work has positively impacted the accessibility of services to all groups of people in the world.
Additionally, technology improves quality, enabling social workers to meet clients’ needs. Technology in social work increases the chances of being more creative and innovative in new actions and procedures to improve the quality of the services offered to consumers (Jørgensen et al., 2022). Social work has more possibilities for new actions and procedures because technology gives workers, supervisors, and caregivers access to relevant resources and information. Social workers can come across resources, ways and best practices that they can put into practice to improve the quality of the services they are delivering to the consumers. Through this technology, social workers’ teams can always stay updated with new interventions that improve the quality of the social work team.
Furthermore, social work technology helps social workers easily collect data, store it, and analyze it based on the services they provide to consumers. Through this data, the social work team can point out gaps that exist between the two parties, monitor the progress of the services to consumers and come up with sound decisions that will help to fill the gaps and improve the quality of the services to meet the needs and the demands of their customers (Brady et al., 2015). Moreover, with the availability of electronic health records and management systems, social workers can easily access clients’ records that deliver services that align with clients’ needs and interests. Technology in social work leads to teaming and collaboration with various groups of workers both locally and internationally and work together on a common goal towards improving the quality of social services to be delivered.
However, the use of technology is not without demerits. For instance, online counselling leads to losing personal touch between the client and social worker due to its virtue. Online counselling results in losing the personal touch by reducing the Non-Verbal Cues of both parties involved. Reading non-verbal communication cues, such as facial expressions, body language, and eye contact, is not easy in an online session. This results in misunderstanding and trust issues between the social workers and clients. Secondly, technology problems such as poor network connectivity and low-quality videos in e-counselling hinder the session’s efficient flow and distractions, leading to a loss of personal touch and understanding of social workers and consumers.
Face-to-face interaction is very vital in social work because it establishes trust and rapport between the caregiver and the client because it is more authentic and with less disconnection. This interaction helps the social worker and the client to read each other non-verbal cues of communication, which helps them to understand each other better and play their roles effectively in the case (Grossman, 2022). Face-to-face interaction in social work is accompanied by a sense of comfort and support, both emotionally and physically, making clients feel safe in the hands of the social workers.
Lastly, technology in social work increases the chances of cyber insecurity because online platforms represent data risks of clients. In cases where social worker organizations have not implemented good cyber security measures, this may lead to breaching of data, which gives unauthorized persons access to clients’ data and manipulate it (Goodman, 2023). The use of Poor and insecure channels of communication for exchanging information with clients in organizations encourages cyber insecurity because intruders find it easy to hack and access the data systems. Weak passwords and outdated software and systems in social work organizations expose the organization’s account to hackers to access the organization’s sensitive data. Technology is very important in social work today. However, organizations should balance it well to prevent the loss of personal touch with clients and create proper Cyber security awareness and measures in the organization.
Brady, S. R., Young, J. A., & McLeod, D. A. (2015). Utilizing digital advocacy in community organizing: Lessons learned from organizing in virtual spaces to promote worker rights and economic justice. Journal of Community Practice, 23(2), 255–273. https://doi.org/10.1080/10705422.2015.1027803
Freddolino, P. (2019). Impact of emerging technology in Social Work Practice. Social Work. https://doi.org/10.1093/obo/9780195389678-0277
Goodman, P. (2023, May 18). Seventeen disadvantages of digital technology – turbofuture. https://turbofuture.com/misc/Disadvantages-of-Digital-Technology
Grossman, D. (2022, July 25). Face-to-face communication: 6 benefits of leading in person. Experienced Internal Communication Agency. https://www.yourthoughtpartner.com/blog/bid/44390/leading-in-person-6-reasons-to-communicate-face-to-face
Jørgensen, A. M., Nissen, M. A., Devlieghere, J., & Gillingham, P. (2022). Social Work Technologies. Nordic Social Work Research, 12(3), 323–327. https://doi.org/10.1080/2156857x.2022.2076302